Overview
What positions are and how they fit into the hiring workflow.
A position represents an open role at your company. It's the central object that ties together your pipeline stages, application form, candidates, email threads, interview schedules, and workflow automations.
Anatomy of a position
Each position includes:
- Basic info - title, department, location, employment type, and description
- Compensation - salary range, currency, and pay unit (optional)
- Application form - a customizable set of fields candidates fill out when applying
- Pipeline stages - the stages candidates move through for this role
- Team assignments - which org members are involved in this hire
- Workflow automations - position-scoped rules that trigger actions automatically
Status lifecycle
Positions have four statuses that control visibility and application acceptance:
| Status | Careers page | Accepts applications | When to use |
|---|---|---|---|
| Draft | Hidden | No | Position is still being set up |
| Open | Visible | Yes | Actively hiring for this role |
| Closed | Visible | No | Filled or paused; keeps the listing visible for SEO and transparency |
| Archived | Hidden | No | Hiring complete; position is retired |
The typical flow is Draft → Open → Closed → Archived, but you can move between statuses freely. Reopening a closed position is as simple as switching back to Open.
Positions and candidates
One candidate can apply to multiple positions. Each application is a separate record with its own stage, status, form data, email threads, and timeline. Moving a candidate to Hired on one position doesn't affect their applications at other positions.