Scheduling links in emails

Insert booking links into candidate emails and workflow automations.

You can insert scheduling links directly into emails and workflow email actions, so candidates can book interviews without any back-and-forth.

When composing an email from the candidate detail panel, click the calendar icon in the compose toolbar. A dialog appears where you configure:

  • Meeting type - select from your org's meeting types (e.g. Phone Screen, Technical Interview)
  • Interviewer - choose a team member with a connected Google Calendar

Click Insert. A branded booking link is placed into the email body (e.g. "Book your Phone Screen"). When the candidate clicks it, they see the scheduling page with available time slots.

The workflow email composer has the same calendar icon button. The difference is how the link is stored:

  • In a regular email, the link is a full URL with the candidate's application reference baked in.
  • In a workflow email, the link is stored as a placeholder token ({{scheduling:meeting-type-slug:interviewer-slug}}) because the target candidate isn't known at workflow design time.

When the workflow fires and sends the email, the placeholder is resolved into a real scheduling URL for the specific candidate and application.

Prerequisites

The scheduling link button only appears when:

  • At least one meeting type exists (create them in Settings → Scheduling)
  • At least one team member has a connected Google Calendar
  • Your org has a configured slug (set during onboarding)
Combine scheduling links with workflow automations to send interview booking emails automatically when a candidate reaches a specific stage.